Project/ Portfolio Coordinator
Calgary, Alberta
Contract
Posted 1 month ago
Project Coordinator
This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.
Role Description
Reporting to the Senior Manager, Business Transformation Portfolio, the Project /Portfolio Coordinator is a tactical, execution-focused role responsible for managing the operational details of a portfolio of transformation projects. This includes financial tracking, schedule and dependency tracking, value delivery, governance support, and team collaboration.
Responsibilities
- Portfolio Monitoring & Reporting
- Maintain detailed financial tracking for the portfolio and individual projects. Update forecasts and actuals per Company’s monthly process. Collaborate with Finance and D&IT to produce standard reports, analyze variances, and flag issues. Support annual LRP development aligned to the portfolio roadmap. Maintain financials in ServiceNow PPM; support vendor invoicing and payment workflows in OpenInvoice. Reconcile monthly actuals and forecasts.
- Develop and maintain a portfolio-level schedule view, including cross-project dependencies and key milestones. Conduct monthly variance analysis and flag issues.
- Develop and maintain a monthly portfolio-level status report, consolidating monthly project status reports into a portfolio view. Analyze for financial risks, delays, and dependencies requiring escalation.
- Track adherence to the Capital Allocation Framework in collaboration with Business Opportunity Managers and IA&PM. Provide input into Investment Memo financials, ensuring alignment with portfolio financials.
- Co-develop and maintain the Business Transformation Value Delivery Framework. Establish fit-for-purpose mechanisms aligned with Company standards.
- Liaise with SCM, VMO, and vendors on PSOW status, document filing, and invoice processing.
- Maintain trackers for interfaces, resource requirements, onboarding/offboarding, and utilization. Maintain and follow up on portfolio-level Risks, Actions, Issues, and Decisions (RAID). Prepare decision materials and manage Docusign approvals.
- Build and maintain SharePoint sites, Content Server workspaces, and Teams channels. Manage access and ensure documentation is organized and current.
- Maintain portfolio-level documentation in SharePoint and Content Server.
- Prepare and distribute materials for Steering Committees and portfolio status meetings. Take minutes and follow up on actions and decisions.
- Manage team communications, reminders, and email distribution lists.
- Maintain team calendars and coordinate key project events.
- Provide responsive support for miscellaneous team requests and tasks.
Required Skills and Experience
- Bachelor’s degree from an accredited university
- Minimum 10 years experience in project coordination and/or project management.
- Experience in oil and gas environments is a strong asset
- Familiarity with capital allocation frameworks, project governance, value delivery frameworks
- Experience with content management and SharePoint
- Experience with financial tracking and forecast
- We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement.
Please note that while all applications are appreciated, only candidates selected for interview will be contacted.
InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.
